CONSTITUTION

 

                        

UK FLORISTRY JUDGES GUILD

 

CONSTITUTION

1. OBJECTIVES

 

Our objectives are:                                

1.1      To ensure all floristry judges adhere to the standards set by the UK Floristry Judges Guild     

1.2      To provide continuous professional development for existing  Judges.

1.3      To ensure consistency in all aspects of judging.

1.4      To provide training to professional florists wishing to judge Nationally and Internationally.

1.5      To ensure that British judging maintains its high standards, and upholds the   quality objectives in European floristry competitions.

1.6      To provide companies organising competitions with fully Accredited judges.

1.7      To charge a standardised fee for judging

 

2. AIMS

 

2.1 A fee to be paid to each judge for each assignment, plus travel expenses to be reviewed annually.

 

2.2 A website listing of all members will be available for companies/organisations to call upon for competition judging.

 

2.3 The judges will be provided with continuous professional development by attending training courses taking into account European developments and other professional enhancements.

 

2.4 A common code of ethics and criteria will be drawn up including an international criteria required by FLORINT.

 

2.5 Member judges will be affiliated to FLORINT with the possible opportunity of a European Judging assignment, dependant to changes that may occur.

 

2.6 The members will get exposure to other companies and organisations that run competitions in Britain and abroad.

 

2.7 Members of the Judge’s Guild will be given support on all levels.

 

2.8 Recognition for the work achieved.

 

2.9 An annual meeting and study day covering, theoretical, practical and social activities.

 

3. MEMBERSHIP

 

3.1 Membership of the Guild will incur a yearly membership fee.

 

3.2 The UK Floristry Judges Guild is a non profit making body comprising of persons qualified to adjudicate at floristry competitions. The guild is affiliated to the BFA of their provision of secretarial services.

 

 3.3 The membership of the Guild shall consist of Full Member, Honorary Member and Retired Member, the composition of these groups being defined as follows, the detailed definition  of such groups being  resolved by the Committee from time to time:-

 

Full Member: A person who is a qualified National Judge to UKFJG standards from April 2014 and is active in all aspects of judging.

 

Honorary Member : A person who can remain an active Judge but who in the Committee’s opinion has rendered distinguished service to judging and shall have conferred upon him by Committee the status of Honorary member and as such be a member without further subscription.

 

Retired Member. :  A person who has retired from active Judging but who wishes to individually support the Guild. A retired member will have no voting rights.

 

3.4 Full membership (existing BFA members)

 

3.5 Retired membership (annually)

(For past/retired judges who still want to contribute)

 

3.6 Membership of the BFA will be mandatory for anyone joining the Guild and receive all the benefits of the BFA.

 

3.7 Every person who wishes to become a Member shall deliver to the Committee an Application for Membership in such form, as the Committee requires.

 

3.8 No person shall be admitted a Member of the Guild unless they are approved by the Officers and Committee.

 

 

 

The UK Floristry Judges Guild shall consist of: -

 

4. Officers of the Association: -

 

Chair

 

Vice Chair

 

Secretary

 

Treasurer

 

Membership

 

Past Chairman

 

These Officers shall be reviewed annually at the Association’s Annual General Meeting. Change of position will be voted at the Annual General Meeting.

 

 

 

4.1 Committee members.

 

      Schedule Committee

      Assignment Co-ordinator

 

4.2 These committee members will be reviewed annually at the Annual           General Meeting.

 

4.3 UKFJG members who are elected or appointed to serve the Guild are paid expenses to cover the cost of travel (not limited to mileage or distance), subsistence and accommodation (where necessary) and are paid a fee of £50 to attend a meeting for the purpose of the Guild – eg Study Day/AGM Planning meeting.         

 

5.  DISQUALIFICATION OF OFFICERS.

 

The office of a Member of the UK Floristry Judges Guild shall be vacated if:-

 

5.1 If he / she becomes of unsound mind.

 

5.2 If he/ she ceases to be a Full Member of the Guild

 

5.3 If he absents himself / herself from the meetings of the Guild for 12 consecutive months.

 

5.4 If by notice in writing to the Guild he/ she resigns his/her office.

 

5.5 Training of Floristry Judges in the UK is the sole preserve of the UKFJG.  If a member and/or his/her associates are found to be participating (directly or indirectly) in the training of floristry judges howsoever, the member will be required to immediately leave the Guild.

 

 

 

6. ELECTIONS AND APPOINTMENTS

 

6.1The Area Officers shall be elected every 3 years.  The Chairman, Vice-Chairman may serve for normally not more than three consecutive years in any one office.  The Secretary and Treasurer may hold office for normally not more than five consecutive years.  Officers cannot serve for more than two terms (six years).

 

6.2 Past Chairman to serve as an officer of the Guild for three years. 

 

7. ANNUAL GENERAL MEETING

 

7.1 The Guild shall in each calendar year hold a general meeting as its Annual General Meeting and shall specify the meeting as such in the notices calling it, provided that not more than fifteen months shall elapse between the date of one Annual General Meeting of the Guild and the next. 

 

7.2 The Annual General Meeting in each year shall be held at such time and place, as the Committee shall appoint.

 

7.3 All general meetings other than Annual General Meetings shall be called Extraordinary General Meetings.

 

7.4 As and when necessary, the Chair and Committee will have the right to arrange an email vote with Members of the Guild in order to make decisions outside of the AGM.  The topic will be forwarded to the Members and they will have one week from the date of the original email to consider and comment.  One week later, with any amendments, the final wording of the subject will be sent to all members and the voting process will take place.  Members will have one week to respond to the vote.  They may select either Yes/No or Decline

A majority of 60% of the vote must be in agreement before action is to be taken by the Chair and Committee.  For transparency, the result showing how members have voted will be distributed to all Members at the end of the email voting process including to those who didn’t participate.

 

 

 

 

 

8. ACCOUNTS

 

8.1 The Treasurer shall prepare and submit to the Guild AGM a financial statement showing the receipts and payments, assets and liabilities of the Guild.  These statements shall be inspected by the committee prior to the annual AGM.  A banking account shall be maintained in the name of the Guild

 

8.2 The amount of any subscription or entrance fee payable by Members shall be such sums as may from time to time be decided upon by the Guild but all such decisions shall be presented for ratification at the next General Meeting of the Guild.

 

8.3 The Judges Guild is a non profit organisation.

 

8.4 The Judges Guild will act as facilitator for obtaining judging assignments for its members, who will in turn be responsible for the invoicing and collecting of remuneration from the competition organisers.

 

8.5 Should the UKFJG be wound up the remaining funds will be distributed to a floristry related charity, chosen by the existing members.

 

 

 

 

9. TERMS & CONDITIONS OF MEMBERSHIP

 

9.1 Subscription fees will be payable by members annually.

Any person failing to pay the subscription fees by the allocated time shall cease to be a member of the Judges Guild.

Reapplication of membership will have to be considered by the Committee.

 

9.2 All members by the payment of their annual subscription undertake to adhere to the terms of any Code of Ethics and Criteria or any similar regulations, which may be approved by the Guild from time to time. 

 

9.3 A member of the Judges Guild will promote and support the aims and objectives of the Guild.

 

9.4 Members shall not pass any information of a confidential nature to any third parties.

 

9.5 Members shall not hold the Guild responsible for the non payment of fees from clients. All financial transactions will be deemed to be a contract between the individual member and the client. The Guild will not require members to pay any monies to the Guild in respect of the judging fee received from the client.

 

9.6 The Guild will not be responsible for any individual taxes that may be owed by a Guild Judge.

 

9.7 No member of the Judges Guild is to write floristry schedules for any commercial floristry organisation without notification to the Committee.

 

9.8 No member of the Judges Guild is to answer questions relating to schedules that have been written by members of the Guild (and approved) without the approval of the Committee.

 

9.9 No person shall use or display the Guild's Logo or Word Mark without the prior approval of the committee and may only use the Logo or Word Mark while being a paid member of the Guild.

 

9.10 Members must complete appropriate training and CPD as determined by the Guild. The current CPD points required over a period of three years is 150 points and will be reviewed every three years. Should a member of the UKFJG fail to comply with the CPD requirements he/she may lose their right to accreditation with the UKFJG and may have to resubmit an application for membership.  The committee would consider this.  This will incur a re-joining fee plus the current subscription.

 

9.11 Should a member fail to observe the terms of such a regulation, such a failure will be investigated and the committee will determine any further action to be imposed.

 

9.12 The committee reserves the right to cancel a person’s membership in the event of a breach of the above terms & conditions.

 

9.13 Members of the Judges Guild will not enter into discussions relating to competitions on social networking sites.

 

9.14 Members must submit any invoices to the Guild or associated organisation within 60 days of an expense. Over this period the fee will be deemed as a gift to either the Guild or the associated organisation.

 

9.15 New members must pass an examination as set by the UKFJG before application for full membership.

 

9.16 To maintain membership of the Guild, it is mandatory to attend at least one study day in a consecutive three year period unless there are extenuating circumstances approved by the Chairman in confidence.

 

9.17 A member may take a year’s break from judging for either work or personal reasons.  This will be reviewed annually to a maximum of three years.  Membership fees must continue to be paid and CPD must be maintained during the break.

 

 

 

 

 

 

 

 

 

 

 

Updated 13.04.17